Shipping Guidelines

Essential information for preparing and shipping your cargo

Following these guidelines ensures safe, efficient, and compliant shipping. Non-compliance may result in additional fees, delays, or refusal of shipment.

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Packaging Prohibited Items Hazardous Materials Documentation

1. Packaging Requirements

1.1 General Packaging Standards

Boxes & Cartons

  • Use new, double-walled corrugated boxes
  • Reinforce bottom seams with packing tape
  • Fill empty spaces with cushioning material
  • Maximum weight: 70 lbs per box

Pallets

  • Standard size: 48" x 40" (GMA pallet)
  • Secure with stretch wrap (minimum 60 gauge)
  • Use edge protectors for stability
  • Maximum height: 72" (including pallet)

Labeling

  • Place labels on top and one side
  • Include tracking number and destination
  • Use waterproof labels
  • Mark fragile items clearly

1.2 Specialized Packaging

Item Type Requirements Additional Notes
Electronics Anti-static bags, foam inserts, original packaging preferred Back up data, remove batteries if possible
Furniture Disassemble when possible, wrap corners, use furniture blankets Remove drawers, secure doors with tape
Artwork Picture boxes, glassine paper, corner protectors Do not use bubble wrap directly on surface
Machinery Crate construction, vibration dampening, rust prevention Drain fluids, secure moving parts

2. Prohibited & Restricted Items

Important: Shipping prohibited items may result in seizure, fines, or legal action. Additional restrictions may apply based on destination.

Strictly Prohibited

  • Illegal drugs and narcotics
  • Counterfeit goods
  • Weapons and ammunition (without permits)
  • Stolen property
  • Live animals (except approved carriers)
  • Human remains or body parts
  • Cash or negotiable instruments over $10,000

Restricted (Special Requirements)

  • Alcohol and tobacco products
  • Prescription medications
  • Perishable foods
  • Plants and seeds
  • Batteries (lithium-ion)
  • Prepaid phones and electronics
  • High-value jewelry and watches

3. Hazardous Materials

Danger: Hazardous materials require special handling, documentation, and trained personnel. Failure to properly declare hazardous materials is a federal offense.

3.1 Hazardous Materials Classes

Class Description Examples Requirements
Class 1 Explosives Fireworks, ammunition DOT Special Permit, EX Number
Class 2 Gases Propane, oxygen, aerosols Pressure testing, valve protection
Class 3 Flammable Liquids Gasoline, paint, alcohol Proper containment, flash point labeling
Class 8 Corrosives Acids, batteries, drain cleaners Compatible packaging, spill containment
Class 9 Miscellaneous Lithium batteries, dry ice Specific packaging instructions

3.2 Required Documentation

Hazardous Materials Shipping Papers

Must include (per 49 CFR 172.202):

  1. Proper shipping name and hazard class
  2. UN/NA identification number
  3. Packing group (I, II, or III)
  4. Total quantity and unit of measure
  5. Emergency contact information (24/7)
  6. Shipper's certification
  7. Additional handling information

4. Shipping Documentation

4.1 Required Documents

Bill of Lading (BOL)

The primary shipping document that details:

  • Shipper and consignee information
  • Pickup and delivery addresses
  • Description of goods
  • Weight and dimensions
  • Special instructions

Commercial Invoice

Required for shipments with commercial value:

  • Itemized list of contents
  • Value of each item
  • Country of origin
  • Harmonized System (HS) codes
  • Purpose of shipment

Packing List

Detailed list of package contents:

  • Number of packages
  • Contents of each package
  • Weight and dimensions per package
  • Package identification numbers

4.2 International Shipping Documents

For cross-border shipments to/from Canada and Mexico:

  • Customs Declaration: CBP Form 7523
  • Certificate of Origin: Required for NAFTA/USMCA benefits
  • Importer Security Filing (ISF): For ocean shipments
  • Phytosanitary Certificate: For plants and agricultural products
  • Export License: For controlled items

5. Weight and Dimension Limits

Maximum Weight

45,000 lbs

Per trailer (standard dry van)

Maximum Dimensions

53' L × 102" W × 13'6" H

Standard trailer limits

Oversize Load

Special Permit

Required over legal limits

6. Pickup and Delivery Procedures

Pickup Requirements

  • 24-hour advance notice required
  • Have freight ready and accessible
  • Provide necessary loading equipment
  • Have documentation prepared
  • Ensure safe access for 53' trailer

Delivery Requirements

  • Notify consignee in advance
  • Provide appointment times (2-hour window)
  • Ensure receiving dock availability
  • Have authorized personnel available
  • Provide unloading equipment if needed

Pro Tips

  • Photograph everything: Take pictures of items before packing and after packaging
  • Keep copies: Maintain copies of all shipping documents for 3 years
  • Insure appropriately: Consider additional insurance for high-value items
  • Plan ahead: Schedule shipments early, especially during peak seasons
  • Communicate clearly: Provide detailed instructions and contact information

Need Clarification?

Contact our logistics team for specific questions about your shipment requirements.

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Disclaimer: These guidelines are for informational purposes only and do not constitute legal advice. Specific requirements may vary based on cargo type, destination, and applicable regulations. Always consult with qualified professionals for specific shipping needs.

Last reviewed: January 9, 2026